Privacy Policy.

Scope

About this Privacy Policy

This Privacy Policy applies to the website available at https://vex-marketing.com/ and to personal information provided directly to VEX Marketing through email correspondence.

The current website is an informational business website. It does not provide user accounts, online purchasing, newsletter registration or an online contact form.

Contact is initiated through an email link that opens the visitor's chosen email application. Information sent through email is processed separately from the website itself.

Responsibility

Who controls your information

For the purposes of this Privacy Policy, VEX Marketing is the operator of the website and determines why and how personal information connected with website operation and business enquiries is processed.

Information

Personal data we may process

The type of information processed depends on how you interact with the website and what you choose to include in your correspondence.

Please avoid including sensitive personal information in a general business enquiry unless it is strictly necessary and appropriate for the purpose of your message.

Collection

How information is collected

Personal information may be collected through the following methods:

• when you contact VEX Marketing directly by email;
• when you continue a business conversation or provide information relating to a possible project;
• when information is generated automatically by the server or hosting infrastructure while the website is accessed;
• when information is provided by a person acting on behalf of a company or organisation.

VEX Marketing does not intentionally collect personal information through hidden online forms or account registration systems on the current version of the website.

Processing

Why information is used

Personal information may be processed for the following purposes and legal grounds:

Where processing is based on legitimate interests, VEX Marketing considers whether those interests are proportionate and whether they materially affect the rights and freedoms of the individual.

Communication

Business enquiries by email

Selecting an email button on this website opens your own email application. The website does not automatically receive the contents of your message.

Once you send an email, the information contained in that message is transmitted through your email provider and received through the email services used by VEX Marketing.

Email correspondence may be used to:

• respond to your enquiry;
• understand your business or project requirements;
• organise meetings or follow-up discussions;
• prepare proposals, estimates or contractual documentation;
• maintain an appropriate record of business communication.

Website operation

Technical information and server logs

When a website is accessed, the server and hosting infrastructure may automatically record technical information needed to deliver the requested pages and protect the service.

Such information may include:

• IP address;
• date and time of access;
• requested page or file;
• browser and operating system information;
• referring page, where available;
• server response and diagnostic information.

These records may be used for security, troubleshooting, abuse prevention, service stability and technical administration.

The current website does not intentionally use advertising pixels or behavioural profiling tools.

Recipients

When information may be shared

VEX Marketing does not sell personal information. Information may, however, be made available to trusted recipients where this is reasonably necessary.

Possible recipients include:

• website hosting and technical infrastructure providers;
• email and communication service providers;
• professional advisers, such as accountants, auditors or legal advisers;
• contractors who support the operation of the website or delivery of agreed services;
• public authorities, courts or regulators when disclosure is required by law;
• parties involved in the establishment, exercise or defence of legal claims.

Service providers are expected to process information only for the relevant service and subject to appropriate confidentiality and data protection obligations.

Locations

International data transfers

Some technical or communication providers may operate infrastructure in more than one country. This means that information may, depending on the provider used, be processed outside Romania or outside the European Economic Area.

Where a transfer requires additional protection, appropriate legal safeguards will be used as required by applicable data protection law. Such safeguards may include an adequacy decision, approved contractual protections or another lawful transfer mechanism.

Storage

How long information is retained

Personal information is retained only for as long as reasonably necessary for the purpose for which it was collected, including the management of enquiries, professional relationships and legal obligations.

The retention period may depend on:

• whether the enquiry develops into a business relationship;
• the duration of a project, agreement or professional relationship;
• accounting, tax, contractual or regulatory requirements;
• the need to establish, exercise or defend legal claims;
• the security and technical retention settings applied by infrastructure providers.

Information that is no longer required may be deleted, anonymised or securely archived where continued retention is required by law.

Protection

How information is protected

Reasonable technical and organisational measures are used to reduce the risk of unauthorised access, misuse, alteration, disclosure or loss of personal information.

Measures may include access controls, secure hosting configurations, software maintenance, restricted administrative access and appropriate handling procedures.

No method of internet transmission or electronic storage can be guaranteed to be completely secure. Visitors should therefore take reasonable care when sending confidential information by email.

Your choices

Your data protection rights

Depending on the circumstances and applicable law, you may have the right to:

These rights are not absolute and may be subject to legal limitations. VEX Marketing may request reasonable information to verify the identity of the person making a request.

Requests can be sent to: info@vexmarketing.com .

Supervisory authority

Complaints and concerns

Questions or concerns about personal information should first be sent to: info@vexmarketing.com .

You may also lodge a complaint with the Romanian data protection authority:

You may also contact the competent supervisory authority in the European Union country where you normally live, work or believe an infringement has occurred.

Revisions

Changes to this Privacy Policy

This Privacy Policy may be updated when the website changes, new services are introduced, processing activities are modified or legal requirements develop.

The most recent version will be published on this page. The date displayed at the beginning of the document indicates when the policy was last updated.

Material changes may also be communicated through an appropriate notice on the website where this is reasonably necessary.